Automated planning and resource management for modern businesses

Allocate the right resources to your projects, monitor your team's capacity in real-time, track utilization and grow profitably.

1030+ Reviews

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Allocate hours. Track team capacity. Optimize utilization. Zero spreadsheets.

Drag-and-drop timeline. Shuffle bookings, stretch them, or split them in seconds.

Live capacity tracking. Spot under- and over-utilization as you plan, automatically factoring in part-timers and public holidays.

Time off management. Teammates request vacation or sick days right inside Bonsai; once approved, time-off blocks the calendar and removes them from auto-scheduling.

Real-time budget & margin tracking. Costs, rates, and profit update the moment you place a booking, so scope creep never sneaks up on you.

Integrated scoping. Define project scopes in Bonsai, aligning with client and team needs, and easily convert these into allocated resources.

Tentative allocations. Plan potential resource assignments with flexibility, allowing adjustments and finalizations as projects evolve and become more defined.

Allocate resources effectively to enhance project outcomes.

Plan and staff projects faster

Allocate project hours and tasks onto a shared timeline based on your team’s capacity. No more manual, repetitive planning across different software.

Adjust schedules in real time

See who’s working on what and reschedule on the spot based on real-time workload, availability, and project progress.

Make informed hiring decisions

Get utilization and capacity insights to spot gaps early, justify new hires, and grow sustainably.

Keep tabs on project profitability

Get live insights into your project profitability and know exactly where your budget stands before allocating more resources.

Build project scenarios

Transform project scopes into bookings instantly with one click, streamlining the process from initial planning to active project management.

Customer Testimonial

Alexa Montoya, Manager at Ridgeline Agency

Thanks to resourcing, timesheets and reports we have more accurate data on team availability, time tracked and utilization.

10,000+

Service firms trust Bonsai

Frequently asked questions

How does Bonsai prevent over-allocation?

Availability bars flag overloads and clash detection blocks double bookings; managers can require approvals for scarce roles.

Do I need separate time-tracking software?

No—timers live inside Bonsai. Planned hours auto-populate timesheets, and actuals feed utilization and margin reports in real time.

What integrations are available?

Two-way Google and Outlook calendar sync, Slack notifications, plus native connections to CRM, accounting, and BI platforms.

Is Bonsai suitable for large teams?

Absolutely—granular permissions ensure governance scales from boutique studios to global agencies.